Files and Folders

For most users they just need to backup those essentials files.

Our File and Folders backup data is currently NOT stored in Canada, however it does meet a lot of security standards.  We are hoping that in late 2021 that there will be a provision for data to be stored in Canada

In the event of file loss or worse, ransomeware, you can easily restore those files back to your workstation.

We have partnered with IDrive to provide File & Folder backup, Server Backup, NAS (Qnap and Synology) Backup.

So what makes this product so great?  Well, you can backup as many devices as you want all under one account.  Just pick the amount of storage you might need and then start adding all your computers, NAS devices even your mobile phone!

Click below to signup for self managed backup, if you would prefer to have a managed solution please contact us at 905-222-2022.

HIPPA compliance

Health Insurance Portability and Accountability Act Compliance

The Health Insurance Portability and Accountability Act of 1996 (HIPAA) is the result of efforts by the federal government to ensure healthcare data practices allow patients to easily move jobs, insurance, and/or healthcare providers.

The goals and objectives of this legislation are to streamline industry inefficiencies, reduce paperwork, make it easier to detect and prosecute fraud and abuse, while enabling workers of all professions to change jobs easily even if they (or family members) had pre-existing medical conditions.

HIPAA requires the ability to establish and maintain reasonable and appropriate administrative, technical, and physical safeguards to ensure integrity, confidentiality, and availability of information. Organizations comprising all industries are required to individually assess their security and privacy requirements and take suitable measures to implement electronic data protection (both in transit and in storage). As proposed, a HIPAA-compliant information system must include a combination of administrative procedures, physical safeguards, and technical measures to protect user information while it is stored and transmitted across communications networks. IDrive Inc. provides critical data security protection without compromising patient privacy and can help customers achieve HIPAA compliance.

IDrive assists organizations to be HIPAA compliant in the following manner:

  • Data is encrypted using AES-256 CCM encryption when stored on your local BMR device and on the IDrive cloud. Your data is also encrypted during transfer to the cloud account.
  • Unauthorized access to individually identifiable records is strictly forbidden.
  • Access to the vaults and the data center is strictly controlled through administrative procedures, physical safeguards, and technical security measures to prevent unauthorized use or disclosure of customer data.
  • Data remains on the IDrive servers for as long as you want to retain it, as specified in your cloud retention policy.

Note: Many of the compliance items require usage of the optional private encryption key that is known only to the user and not stored on IDrive servers.

SOX compliance

Sarbanes-Oxley (SOX) Act Compliance

The Sarbanes-Oxley (SOX) Act of 2002 legislates how long and the manner in which companies store their financial records. Created largely in response to the Enron and WorldCom scandals, the SOX act is designed to safeguard against accounting errors and other illegal financial activities. In placing a more rigorous requirement on financial reports the storing of the records becomes vitally important because the trail of transactions must be secure.

The act specifically states that electronic records must be saved for at least five years to ensure that auditors and other regulators can easily obtain requested documents.

The regulated companies in choosing a storage method will therefore look to a format that will insure it can satisfy the legal requirements of the SOX, i.e. the increased use of online remote data storage facilities / programs.

As an online data storage facility, IDrive is not privy to the contents of the information stored for a client. The customer must maintain responsibility for ensuring that it is in compliance as to what information is being kept and who in the organization (including independent auditors) has access. IDrive is only responsible for the availability and security of the information being stored and has put safeguards in place to ensure appropriate quality control standards.

IDrive assists with SOX compliance in the following manner:

  • The data files backed up are encrypted using AES 256-bit encryption when stored on your local BMR device and cloud account. Data files are encrypted when transferred to the cloud account. The encryption is based on default or private encryption key so that the data stored on IDrive servers cannot be decrypted by anybody other than you or a designate
  • Your files are logged with a date and time stamp each time they are accessed
  • All backups are immediately available from the web
  • Data remains on the IDrive servers for as long as you want to retain it, as specified in your cloud retention policy

Note: Many of the compliance items require usage of the optional private encryption key that is known only to the user and not stored on IDrive servers.

GLBA compliance

Gramm-Leach-Bliley Compliance

All customers of financial institutions who maintain a relationship or obtain products or services such as those listed here are protected under GLBA.

GLBA affects a wide range of financial institutions such as banks, thrifts, credit unions and insurance firms as well as any firm engaged in activities including:

  • Mortgage Lending
  • Credit Card Activities
  • Securities Brokerage Activities (Including Dealers and Advisors)
  • Insurance Sales (Underwriters and Agents)
  • Tax Planning and Preparation Services
  • Investment Advice

A wide range of non-public personal information and personally identifiable financial information is subject to the privacy controls of GLBA.

IDrive answers security concerns in the following manner:

  • The data files are made secure using AES 256-bit encryption when stored on your local BMR device and your cloud account. Data files are also encrypted when transferred to the cloud account.
  • Data access is restricted by password authentication and is date and time-stamped by user
  • Client access is only through authorized personnel with the encryption password, which is known only to the user
  • Detailed reporting gives regulators a clear idea of the chain of custody of the stored information, and rapid access, should it be required

Data will remain housed in the IDrive customer storage areas for as long as the client retains it—specified by client in cloud retention policy. IDrive does not have access to the contents of the data files stored, so it is up to the client to maintain the data in a manner that is compliant with GLBA.

Note: Many of the compliance items require usage of the optional private encryption key that is known only to the user and not stored on IDrive servers.

SEC/FINRA compliance

Securities and Exchange Commission (SEC) / Financial Industry Regulatory Authority (FINRA)

The Securities and Exchange Commission (SEC) and the Financial Industry Regulatory Authority (FINRA) have instituted regulations that demand compliance surrounding the storage of financial records and electronic communications.

IDrive assists IT departments with SEC / FINRA regulations in the following manner:

  • The data files are backed up using AES 256-bit encryption when stored on your local BMR device and cloud account. Data files are also encrypted when transferred to the cloud account.
  • The data is available for online restores 24 x 7. All backups are stored with the catalogs (indexes) and accessible to authorized users at all times.
  • The data resides on RAID-protected industry leading NAS / SAN storage devices with multiple levels of redundancy. In addition, a regular data backup guarantees its availability when required.

Note: Many of the compliance items require usage of the optional private encryption key that is known only to the user and not stored on IDrive servers.

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